Operations/Administrative Representative

Your Career Begins at Timken
If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken. Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.

Timken Motor & Crane Services LLC (doing business as H&N Electric and H&N Wind) is now hiring for a full-time administrative/operations representative role.

Job Summary:

• Responsible for the administrative duties of the service center.
• Coordinate travel arrangements.
• Prepare various reports and correspondence.
• Answer the telephone and screen and direct calls.
• Receive and direct visitors.

Work Performed:

• Enter and process orders, jobs, receipts of material, and shipping transactions.
• Reconcile transactions and prepare summaries.
• Schedule and coordinate travel arrangements, meetings, and appointments.
• Prepare various reports and correspondence.
• Answer and screen incoming telephone calls, promptly routing each call to the proper party and taking accurate messages when necessary.
• Assist callers with general information and inquiries.
• Welcome and direct visitors to appropriate associates.
• Open mail and receive incoming packages; route to appropriate department.
• Prepare and mail packages.
• Scan and file documents; maintain electronic and hard copy files of orders, jobs, records, and materials acquisitions.
• Maintain office supplies inventory, procure and verify receipts of supplies.
• Keep work area neat and clean.
• Run external errands.
• Perform other duties and projects as assigned and assist other departments as directed or approved by supervisor.

Qualifications/Special Skills:

• Preferred minimum level of education/experience:
  • High school diploma
  • Five years of administrative experience
  • Accounting experience or training
• Exceptional customer service skills.
• Basic understanding of accounting procedures and good business practices.
• Attention to detail; accuracy and neatness in working with figures.
• Good business communication skills.
• Strong sense of urgency as well as problem solving and multi-tasking skills.
• Ability to work in a busy, fast-paced environment.
• Keyboarding skills to 50 WPM.

Essential Functions/Work Environment:

• The physical demands of this job here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include: close vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands or fingers to handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.
• The noise level in the work environment is quiet to moderate.

***Timken Motor & Crane Services fosters a drug-free work environment.***