Human Resources Assistant I (Part-Time) Job Opening

Human Resources Assistant I (Part-Time)

West Virginia Northern Community College

• Wheeling, West Virginia
$13.13 an hour — Part-time
Category: Field Representative

The Human Resources Assistant I (Part-time) provides daily assistance with human resources and payroll functions.

Internal Job Posting
Part-Time (20 hours per week)
Non-Exempt
Grade 3

RESPONSIBILITIES AND DUTIES INCLUDE BUT ARE NOT LIMITED TO:

  • Monitor the timekeeping system daily and throughout each payroll period.
  • Enter and verify paper timesheets in the timekeeping system.
  • Enter payroll documents in the payroll system.
  • Assist supervisors with timecard entry, corrections and approvals.
  • Correct errors as needed.
  • Send out Payroll Monday reminder per pay schedule.
  • Make sure all leave requests have been approved for the payroll period prior to final payroll approval.
  • Provide assistance with leave usage entry; balance leave usage on a per pay basis reporting any discrepancies to the Chief Human Resources Officer.
  • Prepare timekeeping system for final review and sign off.
  • Perform payroll audit after each pay to ensure accuracy.
  • Record payroll payments on authorization documents.
  • Assist with payroll document organization and filing of completed payroll documents.
  • Assist with various reports.
  • Input employee schedules in timekeeping system.
  • Provide backup to Payroll Representative.
  • Enroll new employee's time clock biometrics.
  • Prepare and update training materials, provide training to employees and supervisors, provide assistance to employees and supervisors with the timekeeping system and time clock procedures.
  • Monitor time clocks to insure operational; clean time clocks/scan pads regularly for all buildings.
  • Serve as additional support to the applicant tracking system.
  • Prepare Birthday Cards for CHRO Signature and mailing.
  • Provide assistance to the Chief Human Resources Officer and with other human resources/payroll functions.
  • Organize and maintain I-9 files.
  • Perform regular clerical duties such as copying, scanning, shredding, mass mailings, small group mailings, assembling packets, and maintaining files (paper and electronic) in an organized manner.
  • Assist with reports and data collection.
  • Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

Education
Associate's Degree in Business or related field, required

Experience
1 year - Human Resources and/or payroll experience
1 year - Office experience

KNOWLEDGE, SKILLS AND ABILITIES; ADDITIONAL INFORMATION:

  • Ability to communicate, prepare and understand both written and verbal instructions.
  • Ability to maintain the highest level of confidentiality.
  • Ability to complete tasks within necessary timeline with accuracy.
  • Ability to manage multiple assignments with strict deadlines.
  • Ability to perform in a fast paced office environment with interruptions.
  • Ability to provide instruction and training to individuals and in group settings.
  • Ability to use various computer software programs such as online payroll system.
  • Computer literate.
  • Ability to work in a team environment.
  • Ability to travel to other campuses as needed.
  • Ability to act professionally and represent the departments in a positive manner.
  • Dependable.
  • Excellent attention to detail.
  • Excellent communication skills.
  • Excellent organizational skills.
  • Average math skills.

West Virginia Northern Community College, pursuant to the requirements of Titles IV, VI, VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, does not discriminate against applicants, employees, or students on the basis of race, color, religion, sex, disability, age, gender, ancestry, marital or parental status or national origin in its employment policies and/or educational programs or activities, including admissions to such. Inquiries concerning this rule should be directed to Chief Human Resource Officer who is designated coordinator for Title IX and Section 504.

An Affirmative Action/Equal Opportunity Employer

APPLICATIONS MAY BE FILED ONLINE AT:
http://agency.governmentjobs.com/wvnccedu/default.cfm

Job Type: Part-time

Salary: $13.13 /hour

Work Location:

  • One location

Hours per week:

  • 20-29

Overtime often available:

  • No