Executive Assistant Job Opening

Essential Duties & Responsibilities include but are not limited to:

• Act as project manager for special events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget. May waive or deviate from established policies and procedures without prior approval and has the authority to negotiate contracts and bind the company with respect to matters of significance.
• Book travel and accommodations for Executive VP and family and compiles documents for travel-related meetings.
• Screen incoming calls and correspondence and responds independently when possible. With minimal supervision, prepares responses to inquiries on behalf of the Executive Vice President, directs inquiries to other staff as needed, responds to board members inquiries by interacting with senior staff.
• Perform complex and confidential secretarial functions which may include developing and typing taped dictation, written correspondence, reports, memos, charts, graphs, business plans, or other confidential documents of a business and personal nature.
• Assist the Executive Vice President with personal tasks such as preparing expense reports, reconciling corporate credit card purchases, reconciling personal bank accounts and assisting with medical benefits and other matters of a highly sensitive and confidential and often personal nature.
• Schedule, organize and manage the Executive Vice President’s calendar.
• Performs other duties as assigned to assist the Executive Vice President and executive staff to run and service the business, which includes suppliers and customers.

Job Requirements

• Minimum of High School diploma. Two to Four-year degree preferred.
• Minimum of five years’ experience providing administrative support in an executive, financial, or operations environment.
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Knowledge of QuickBooks preferred
• Excellent communication skills, both written and verbal.
• Must be detail oriented, with problem-solving ability, and strong organization skills.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, and uses hands and fingers to operate a keyboard, mouse, telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

• This position will be performed at Anchorage, AK
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• The noise level in the work environment is usually moderate.

Preferred

Required