Program Assistant, New Business Job Opening

Advocates for Human Potential, Inc. ("AHP"), is seeking a Program Assistant to join our New Business team to provide support across an array of New Business initiatives. This position is located at AHP’s Sudbury, MA office.

AHP

AHP (www.ahpnet.com) is a consulting and research firm specializing in health and behavioral health, offering technical assistance and training, system and program development, resource development and dissemination, and research and evaluation. Our core content areas include mental health policy and services, substance abuse treatment and prevention, co-occurring disorders, workforce development, eHealth, homelessness, housing and employment programs, trauma, domestic violence, criminal justice, and public health.

Responsibilities

The Program Assistant will partner with staff on all aspects of New Business development from managing proposals, conducting capture, and working on a range of projects to position the company for continued growth.

• Function as a proposal lead on proposals which includes interfacing with technical and business leads, ensuring that all components are moving forward according to schedule, acting as a resource to staff involved in the proposal, running and/or taking notes at review meetings, writing and editing smaller pieces, making sure that all components of proposal are put together appropriately.
• Develop and maintain SharePoint sites for all proposals (SharePoint is a web-based collaborative platform that integrates with Microsoft Office).
• Develop process for and maintain project descriptions.
• Assist in annual updating of boilerplate, project descriptions, and resumes.
• Ensure that all New Business and proposal materials are available and accessible to staff, as appropriate.
• Provide SharePoint training to staff as it relates to New Business projects.
• Identify and research new business opportunities.
• Serve as capture information specialist for the company by identifying potential opportunities (i.e., government, municipalities, foundations) to pursue in a wide-range of substantive areas.
• Extra and odd hours required during “busy” times.

Qualifications

• A bachelor’s or master’s degree and 3+ years of experience.
• Experience in project management and managing time-sensitive projects.
• Excellent communication skills, written and verbal.
• Strong writing and editing skills.
• Ability to perform duties that require close attention to detail.
• Ability to establish and maintain effective working relationships with co-workers, supervisor, technical staff, partners, and clients both in-person and virtually.
• Ability to operate in a team environment and be flexible in taking on and performing assignments as necessary.
• Ability to think proactively and problem-solve issues that arise.
• Ability to juggle and prioritize multiple projects.
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel, and citation management software.
• Proficiency with SharePoint and/or willingness to learn and become organizational resource for use of SharePoint.
• Proposal management experience a plus.
• Familiarity with Deltek preferred, but not required.

AHP is an equal opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, disability, or protected veteran status.