Sales Administrative Coordinator Job Opening
Sales Administrative Coordinator
Zimmer Biomet
• Albuquerque, New Mexico
$24.00 - $36.00
an hour
Category: Account Representative
The Sales Administrative Coordinator serves and supports the U.S. distributors and sales representatives; provides administrative support for the U.S. Sales Force and Sales Management; performs administrative functions such as drafting correspondence, organizing, and maintaining paper and electronic files, and providing information to callers; manages, coordinates, and administers all sales contracts and sales distribution contracts.
Principal Duties and Responsibilities
•Pricing Administration: Responsible for execution of price increases, price book creation/maintenance, pricing exception approval/implementation, pricing strategy development in conjunction with business functions.- Prepares RFP, contract template, process specifications, and other exhibits that may be required.
- Renewals of contracts; follow up on existing contracts; revise and update contracts.
- Prepare complex contract agreements and documents. Review contracts to verify accuracy, terminology, and specifications.
- Work with Regional Sales Managers and Sales Representatives to support contract negotiations with customers, assist with obtaining final signoff on contracts, requests or approves amendments to or extensions of contracts.
- Create quotes & perform cross-referencing of competitor’s products for quotes.
- Creates customized price lists for customer proposals, distributors and customers upon request
- Notify sales force of any contract expirations that are within 60 days of expiration.
- Sales force’s primary point of contact for all administrative matters, and coordinates with all departments to ensure sales force needs are met.
- Maintenance all electronic support systems with any changes pertaining to sales territories, territory customer lists, and maintaining all territory changes to customer accounts.
- Distributor Contracts - Maintain distributor contracts, associate supplements, and distributor contract amendments.
- Verify accuracy of billing data and revise any errors.
- Contact insurance company to have certificates of liability insurance forwarded to hospital and distributors.
- Orders all business cards and name tags for distributors
- Answer distributor-shipping inquiries, perform investigations as needed.
- Additional duties as assigned.
Expected Areas of Competence
•Project management/leadership experience in developing, driving and executing projects.- Demonstrated ability to prioritize and multitask in a fluid, fast-paced environment
- Superior attention to detail and organizational skills
- Excellent interpersonal skills (team player)
- Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced team environment.
Education/Experience Requirements
•Bachelor’s degree in business, finance, or marketing, desired but not required.- 2+ years’ relevant experience with hospital contracting and/or purchasing.
- 5 years’ experience in sales operations, sales analytics, contracting, pricing, or sales administration.
- Advanced knowledge of MS office tools including Word, Excel, PowerPoint, SharePoint, Outlook
- 2+ years’ experience with Infor XA, Exact Business Analytics Software (GPS), and Salesforce.com highly preferred.