Town Clerk Job Opening

CLASS SUMMARY:
Incumbents are responsible for directing the activities, budget, and personnel of the Town Clerk office. Incumbents must be able to perform critical decision making and are given the independence and discretion to set up processes/programs. Incumbents are responsible and accountable for: performing strategic planning; ensuring Federal, state and local policy, rules and regulations are followed; providing oversight and direction for implementation of programs/services; coordinating responsibilities across Departments; representing the Office Town-wide and to Council; and taking legislative initiatives. Incumbents manages and maintains the official records of the Town Council; oversees the business license program; serves as the Municipal Election Official and conducts the Town's local issue/candidate elections and coordinates county/statewide elections with Maricopa County Election Division.

Application Process
Thank you for your interest in employment with the Town of Queen Creek. Please complete the application form, attach a cover letter and resume through the online application process. The starting salary for the Town Clerk will be market competitive, depending on experience and qualifications of the candidate selected and will be in the range of $93,275 - $105,000.

FOR MORE INFORMATION ABOUT THIS POSITION PLEASE CLICK ON THIS BROCHURE: https://www.queencreek.org/Home/ShowDocument?id=29793

Examples of Duties: TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

• Manages office staff and projects by directing, overseeing, and participating in the development of office work plans, assigning work activities, projects and programs, monitoring workflow, making presentations, reviewing and evaluating work products, methods, and procedures, monitoring and reporting on activities, interpretation of policies, procedures, regulations, and ordinances, forecasting needs, preparing the budget and monitoring expenses, selection, training, and evaluating personnel, providing and coordinating staff training and setting goals.
• Prepares agendas, agenda packets and minutes for council meetings; updates Town codes, oversees legal advertising for various departments, secures original contracts and agreements, and distributes and maintains copies of contracts and agreements.
• Works with the records coordinator to provide a Town-wide Records Policy and Procedures Management Program by recommending policies, regulations and practices for carrying out program.
• Oversees Town ordinances and resolutions; maintains Town Code and ensures the preservation of Town documents.
• Responds to public records requests and subpoenas of records; and, ensures compliance with State Public Records Statutes and other local, state, and federal laws pertaining to records.
• Serves as Board Secretary for the Queen Creek Public Safety Retirement Board.
• Attends various meetings, serves on committees, and makes presentations as needed. Prepares Town Council action reports as needed; attends meetings with staff, outside agencies and the general public.
• As the Town election official, conducts Town elections in compliance with local, state and federal laws; coordinates with outside agencies to contract for election services; develops policies and procedures to ensure compliance with local, state and federal laws; ensures compliance with campaign finance; monitors legislative bills and determines possible impact on Town ordinances and elections and makes recommendations to Town Manager and Attorney.
• Manages the business license and registration program; develops policies and procedures that govern the application and issuance of business license and registrations.
• Administratively approves certain liquor license applications; submits new licenses to Council for recommendation.
• Responds to requests for information from employees, managers, elected officials and the public.
• Performs other duties of a similar nature or level.

Typical Qualifications: Training and Experience (positions in this class typically require):
Requires the equivalent to a Bachelor's Degree in a related field, with a Master Municipal Clerk (MMC) or related certification as preferred; and, seven years of related technical experience, and three years of progressively responsible experience directly related to Town Clerk functions; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Supplemental Information: Knowledge (position requirements at entry):
Knowledge of:

• Principles, methods and practices directly related to area assigned;
• Budget planning, project management and programming;
• Applicable state, local and federal laws relating to operation of local government including Arizona Liquor License laws, publication requirements and records management;
• Open meeting laws, election law and Arizona State Statutes;
• Modern office practices, procedures and technology.
• Management techniques and options to successfully motivate and supervise staff;
• Budgeting and municipal finance;
• Personnel related laws and policies;
• Customer service principles and practices.

Skills (position requirements at entry):
Skill in:

• Problem solving and decision making;
• Scheduling, coordinating and meeting deadlines;
• Writing correspondence, reports, procedures and minutes;
• Computer software including word processing, spreadsheet and database applications;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.