Human Resources Assistant I (Part-Time) Job Opening

The Human Resources Assistant I (Part-time) provides daily assistance with human resources and payroll functions.

Internal Job Posting
Part-Time (20 hours per week)
Non-Exempt
Grade 3

Responsibilities and Duties include but are not limited to:

• Monitor the timekeeping system daily and throughout each payroll period.
• Enter and verify paper timesheets in the timekeeping system.
• Enter payroll documents in the payroll system.
• Assist supervisors with timecard entry, corrections and approvals.
• Correct errors as needed.
• Send out Payroll Monday reminder per pay schedule.
• Make sure all leave requests have been approved for the payroll period prior to final payroll approval.
• Provide assistance with leave usage entry; balance leave usage on a per pay basis reporting any discrepancies to the Chief Human Resources Officer.
• Prepare timekeeping system for final review and sign off.
• Perform payroll audit after each pay to ensure accuracy.
• Record payroll payments on authorization documents.
• Assist with payroll document organization and filing of completed payroll documents.
• Assist with various reports.
• Input employee schedules in timekeeping system.
• Provide backup to Payroll Representative.
• Enroll new employee's time clock biometrics.
• Prepare and update training materials, provide training to employees and supervisors, provide assistance to employees and supervisors with the timekeeping system and time clock procedures.
• Monitor time clocks to insure operational; clean time clocks/scan pads regularly for all buildings.
• Serve as additional support to the applicant tracking system.
• Prepare Birthday Cards for CHRO Signature and mailing.
• Provide assistance to the Chief Human Resources Officer and with other human resources/payroll functions.
• Organize and maintain I-9 files.
• Perform regular clerical duties such as copying, scanning, shredding, mass mailings, small group mailings, assembling packets, and maintaining files (paper and electronic) in an organized manner.
• Assist with reports and data collection.
• Other duties as assigned.

Qualifications and Requirements: Education
Associate's Degree in Business or related field, required

Experience
1 year - Human Resources and/or payroll experience
1 year - Office experience

Knowledge, Skills and Abilities; Additional Information:

• Ability to communicate, prepare and understand both written and verbal instructions.
• Ability to maintain the highest level of confidentiality.
• Ability to complete tasks within necessary timeline with accuracy.
• Ability to manage multiple assignments with strict deadlines.
• Ability to perform in a fast paced office environment with interruptions.
• Ability to provide instruction and training to individuals and in group settings.
• Ability to use various computer software programs such as online payroll system.
• Computer literate.
• Ability to work in a team environment.
• Ability to travel to other campuses as needed.
• Ability to act professionally and represent the departments in a positive manner.
• Dependable.
• Excellent attention to detail.
• Excellent communication skills.
• Excellent organizational skills.
• Average math skills.