Health and Safety Administrative Assistant Job Opening

Under the direction of the Health and Safety Manager, the Health and Safety Administrative Assistant will perform various administrative duties to include applicable department responsibility and paperwork as directed by department manager. Must be self-directed, organized and handle multi-tasking assignments for reoccurring and/or one-time assignments.

Complete applicable department paperwork and clerical duties in a timely manner.

Maintain work flow, department, and company records as applicable.

Work to meet department and company goals.

Assist Safety Engineer/Department Manager Typing, filing and scanning documents.

Take, type and distribute meeting minutes.

Create, revise and distribute numerous daily, weekly, monthly and/or annual updates/reports.

Document development for several software programs and/or regulations.

Handle communications – telephone, email, notices, bulletin boards.

Complete all future education and department training including First Aid Responder training.

PureSafety Training Software Administrator.

Assist in preparation of safety training requirements.

Assist in preparation of documents for compliance audits.

Ensure office supplies are available for the department.

Ensure conference room and training rooms are kept clean and in order.

Manage Similar Exposure Groups (SEGs) for Medical Surveillance and Safety Training.

Perform other duties as assigned.

Associates Degree in Business

5 years administrative office and computer experience.

Comprehensive computer skill/software knowledge.

Microsoft Office proficiency (Word, Excel, Power Point, Access, SharePoint, Cority)

Computer proficient – typing (50 words per minute) and computer entry - create and/or revisions in multiple software programs.

Demonstrated positive attitude, initiative, interaction, leadership and independent decision-making skills.

Confidentiality and good communication skills are mandatory.

Excellent evaluation, attendance history and no warnings in past 12 months.

Ability to handle multiple tasks in fast-paced environment.

Willing to take on new projects and responsibilities as necessary.

This job operates in a varied environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Must be capable of working in a manufacturing environment as well as office environment as directed by location of assigned work.

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Employee must be able to stand for extended periods of time. The employee must be able to climb ladders, lift and/or move up to 20 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

Amerex is a Federal VEVRAA contractor and an Equal Opportunity Employer committed to providing equal employment opportunity in all employment practices. Amerex will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, sexual orientation, disability, veteran or service member status, marital status, citizenship status or any other category protected by federal, state or local law.